As a minimum, review agencies are to be contacted at the mandatory contact points identified in Exhibit A.2 and discussed in Section A.3.4. The following provincial ministries, public authorities and federal departments and agencies have stated their desire to be Review agencies to be circulated on relevant environmental assessments and have been designated as “review agencies” for that purpose. It should be noted that agency names were applicable as of the time of this document. Any subsequent change in agency name will not change the need to contact agencies that have an area of interest that will be affected by a project. Other than the agencies to be contacted in all cases (see below) indicated, only those agencies who are likely to have an interest in the project need be contacted. In particular, the Ministry of the Attorney General should only be contacted if the project is relevant to that Ministry.

Proponents should determine whether the nature of their project and the concerns and issues related to it require contact with other provincial ministries, public authorities or federal departments or agencies not listed here (see Appendix 3).

Definition of a published notice and number of notices.

TO BE CONTACTED IN ALL CASES:

• Ministry of the Environment -Regional Office - EA Co-ordinator
• Other directly affected municipalities

TO BE CONTACTED AS APPROPRIATE:

Minimum mandatory notice contents.

Provincial Ministries and Agencies (see Appendix 3):

• Ministry of Aboriginal Affairs
• Ministry of the Attorney General
• Ministry of Agriculture, Food and Rural Affairs (Land Use Planning)
• Ministry of Community and Social Services
• Ministry of Culture
• Ministry of Economic Development and Trade
• Ministry of Health (Local Medical Officer of Health)
• Ministry of Municipal Affairs and Housing
• Ministry of Natural Resources (District Office)
• Ministry of Northern Development and Mines
• Ministry of Public Infrastructure and Renewal
• Ministry of Tourism
• Ministry of Transportation (District Office)
• Conservation Authority (as applicable to the study area)
• Niagara Escarpment Commission (as applicable to the study area)
• Ontario Realty Corporation
• Electrical Utilities
• Ontario Provincial Police
• Waterfront Regeneration Trust

Minimum mandatory notices.

Federal Departments and Agencies (see Section A.2.11 and Appendix 7)

• Department of Fisheries and Oceans - Habitat Management and Enhancement Division
• Environment Canada - Ontario Region
• Transport Canada - Navigation Protection Program - Canadian Coast Guard
• Transport Canada - Environmental Management Programs - Ontario Region
• Canadian Transportation Agency
• Canadian Heritage - Parks Canada
• Indian and Northern Affairs Canada
• Industry Canada
• Canadian Environmental Assessment Agency
• Canadian Environmental Protection Agency

Other

• regional and area municipalities
• counties, districts and planning boards
• emergency services (fire, police, ambulance)
• school boards
• transit
• CN
• CP
• local architectural conservation advisory committee
• utilities (natural gas, cable, telephone)

It is anticipated that review agencies will be contacted by formal letter or notice, although it is often useful to include the review agencies in the mailing to be sent to the general public. This ensures that the review agencies are in receipt of the same information as the general public and can therefore provide input and comment within the same context as the general public.

Projects that are subject to a federal decision (e.g. infrastructure program funding), approval or permit (e.g. a Navigable Waters Protection Act permit for a bridge), or are on or require the transfer of federal land, may be subject to the CEAA (see Section A.2.11). In such cases, the federal RA should be consulted as early as possible and may require the proponent to submit a project description which outlines the location, design and planned environmental studies for the project. The Federal Co-ordination Regulation requires the RA to respond within certain defined time frames.

It should be recognized, however, that the mandates of review agencies are such that their needs and requirements for information may be more stringent than for members of the general public. Proponents should be prepared to provide review agencies with more detailed information, when requested. Whereas it may be reasonable for information to be made available to the general public, for example, at the local library, this would be unreasonable for review agencies.

Maintenance of a Study Mailing List.

Review agencies should not be placed in a position of having insufficient time in which to review a project (either Schedule B or Schedule C) and to make meaningful and informed comment to the proponent. The proponent is therefore advised to follow up with the relevant review agencies to ensure that the appropriate personnel have received notification of the proposal and that any concerns can be addressed.

It is suggested that proponents establish early in the planning process what the information needs will be for specific review agencies who will have an interest in a particular project, and set out a procedure to satisfy those needs. Review agency responses are to be documented in the Project File or the ESR.