Saturday, April 20, 2024
Schedule B Project file is prepared at the end of Phase 2
Formal planning of Schedule B projects ends at the conclusion of Phase 2. At this point, documentation of the planning process followed through Phases 1 and 2 shall be finalized and a Notice of Completion shall be issued, allowing the public at least a 30 calendar day period during which documentation may be reviewed and comment and input received. Documentation of the planning process shall be prepared and maintained in such a way that it is suitable for easy review by the public at any time.
Proponents shall maintain a Project File for all Schedule B projects. The location of the file shall be made known to the public through the Notices issued. Only one file need be maintained although the proponent may wish to duplicate it for purposes of convenience.
Contents of a Project File
The Project File shall be organized chronologically in such a way as to clearly demonstrate that the appropriate steps in Phases 1 and 2 have been followed and explain the following:
The Project File shall contain a complete record of all activities associated with the planning of the project and shall include:
Proponents may wish to include in the Project File, a short summary listing key activities and the principal decisions/conclusions. Copies of such a summary could readily be made available to review agencies or other interested persons/parties.
It may be necessary to revise Schedule B projects due to the environmental implications of changes to the project or due to a delay in implementation.
Significant modifications to Schedule B projects, as presented to the public during the screening process and as set out in the Notice of Completion shall be reviewed by the proponent. Similarly, if the period of time from filing of the Notice of Completion to the proposed commencement of construction for the project exceeds ten (10) years, the proponent shall review the planning and design process to ensure that the project and the mitigating measures are still valid given the current planning context.
In either event, the reviews shall be documented in the Project File and the proponent shall issue a Revised Notice of Completion to all potentially affected members of the public and review agencies. A period of 30 calendar days shall be provided for review and response by the public. The Notice shall include the public’s right to request a Part II Order within the 30-day review period (see Section A.2.8). If no Part II Order request is received by the Minister, the proponent is free to proceed with implementation and construction. Where implementation of a project has already commenced, those portions of the project which are the subject of the revision, or have the potential to be directly affected by the proposed change, shall cease and shall not be reactivated until the termination of the review period.