The following Sample Notices are provided:

Schedule A+:

Mandatory contact - Notice to Public

Schedule B:

1st mandatory contact, Phase 2 - Public Comment Invited or Notice of Study Commencement
2nd mandatory contact, Phase 2 - Notice of Completion

Schedule C:

1st mandatory contact, Phase 2 - Public Comment Invited or Notice of Study Commencement
2nd mandatory contact, Phase 3 - Notice of Public Consultation Centre
3rd mandatory contact, Phase 4 - Notice of Completion of Environmental Study Report
Revisions and Addenda to ESR - Notice of Filing of Addendum

NOTE:

The notices describe hypothetical projects in a hypothetical municipality and are intended only as a guide.
The format, style, title or content may vary from municipality to municipality to suit specific circumstances and local requirements. However, the following points shall be included in all notices as minimum mandatory requirements:

Project name, description, purpose
Proponent name
Proponent contact information (address, phone, fax, email)
Name of the Class EA being followed (e.g. the Municipal Class EA)
Map of where project is located (where applicable)
Public record locations where documents are located for viewing or information (where applicable)
Meeting locations (where applicable)
Project web site address (where applicable)
Freedom of Information and Protection of Privacy (FIPPA) disclaimer
Schedule of Class EA being followed ( A+, B, C)
Time period for comments and time when PIIO request can be made during 30 day review
Opportunity for a Part II Order request if reasons are provided as to why a higher level of assessment should be undertaken
Part II Order request to be sent to proponent contact; Minister (correct address) and Environmental Approvals Branch (EAB) Director;
Date the Notice was issued

Circulation to ministry of the Environment and Climate Change (MOECC)

Proponent to send all notices to the applicable MOECC Regional Offices;
Proponent to send Notice of Completion to MOECC Regional Offices (for review and comment where applicable);
Proponent to send Notice of Completion to MOECC EAB email
(MEA.Notices.EAAB@ontario.ca) (The email notice will assist with compliance monitoring and with the review of a PIIO request should one be submitted).

3Notices should be written in language that is easy to understand.

This appendix also includes a sample covering memo to MOECC - EAB, to accompany copies of Notice of Completion for Schedule B or C projects (see discussion in Section A.1.5.1 of Part A)

SCHEDULE A+

MANDATORY PUBLIC CONTACT

Sample Letter to Adjacent Property Owners

Date

Name

Street

Town

Postal Code

RE:2014 Capital Construction

Dear

The Town of South Falls is planning to reconstruct Frank Street from Lake Avenue West to Emily Street during the 2014 construction season.Reconstruction will include sanitary sewer and watermain replacement (including services on private property, if required) from Lake Avenue West to John Street.Upgrades to the storm sewer, new road base and surface, curbs and sidewalks are also planned from Lake Avenue West to Emily Street.

The Town's current policy concerning newly constructed streets is that no road cuts will be permitted for a two year period after the placement of new pavement.This being the case, if homeowners are considering changing or upgrading services (i.e., natural gas conversion, underground bell, hydro or cable service), it is recommended that these agencies be contacted in order to coordinate necessary work.

There will be an Open House regarding the 2014 Construction Program on Wednesday, April 18^th, 2014 in the Council Chambers of the South Falls Town Hall from 4:00 p.m. to 7:00 p.m. This Open House will provide residents with an opportunity to review construction plans and schedules and meet with Public Works staff to address questions and/or concerns relating to this project.Should you be unable to attend this meeting, you may contact the undersigned or John Smith, Public Works Inspector at xxx-xxx-xxxx.

We have attempted to notify all tenants of the planned construction and Open House.

If you have tenants in the affected area please advise them of the planned construction so they may attend the Open House if they wish.

Yours truly

K.J. Brown, P. Eng. Town Engineer

Town of South Falls

NOTE: Alternatively notice could be provided with a notice posted at the site, a report to Council, listing the project on the municipality’s web site, etc. See section A.3.5.3 for more information.

SCHEDULE B

1ST MANDATORY PUBLIC CONTACT - PHASE 2

TOWN OF SOUTH FALLS

CLASS ENVIRONMENTAL ASSESSMENT

BIOSOLIDS STORAGE FACILITIES

PUBLIC COMMENT INVITED

(OR NOTICE OF STUDY COMMENCEMENT)

The Town of South Falls is carrying out a study to determine the preferred method of biosolid storage and disposal. Options include the establishment of temporary sewage biosolids storage facilities to allow land spreading of biosolids to continue on nearby lands.

Map (where applicable)

The project is being planned under Schedule B of the Municipal Class Environmental Assessment.

For further information on the project, or on the planning process being followed consult www.southfalls.ca/Biosolidsstoragefacilities or contact Ms. Anne Lane, Environmental Technician, Town of South Falls, 1 South Falls Road, South Falls, Ontario, L0M 1NQ Telephone: (519) 222-3300 or at anne@southfalls.ca

Public input and comment are invited, for incorporation into the planning and design of this project, and will be received until 17^th February, 2014. Subject to the identification of a preferred method of biosolids storage and disposal, comments received and the receipt of necessary approvals, the Town of South Falls intends to proceed with the planning, design and construction of this project, to be completed by late 2012.

This Notice issued 5th January, 2014.

K J. Brown, P. Eng. Town Engineer Town of South Falls

SCHEDULE B

2ND MANDATORY PUBLIC CONTACT PHASE 2

TOWN OF SOUTH FALLS

CLASS ENVIRONMENTAL ASSESSMENT

BIOSOLIDS STORAGE LAGOONS - COOKS LANE LANDFILL

NOTICE OF COMPLETION

Map (where applicable)

To allow the spreading of sewage biosolids to continue on agricultural lands in the Township of Hadley, the Town of South Falls is proposing to establish temporary storage lagoons at the Town’s landfill site, located on Cook’s Lane. These works are planned to be completed by late 2014 at an estimated cost of $75,000.

The above project is being planned under Schedule B of the Municipal Class Environmental Assessment.Subject to comments received as a result of this Notice, and the receipt of necessary approvals, the Town of South Falls intends to proceed with the design and construction of this project.

The project plans and other information are available at www.southfalls.ca/Biosolidsstoragefacilities and at the following locations

Engineering Department County Library,

Town of South Falls 500 Main Street,

1 South Falls Road South Falls, Ont. LOM 2K0

South Falls, Ont. LOM lN0

Mon-Fri: 9:00 am - 9:00 pm Mon-Fri: 8:30 am - 4:30 pm

Telephone: (519) 222-3300 Saturday: 9:00 am - 5:00 pm

Sunday: 1:00 pm - 5:00 pm

Telephone: (519) 223-1234

Interested persons should provide written comment to the municipality on the proposal within 30 calendar days from the date of this Notice. Comment should be directed to the Town Engineer at Town Hall.

If concerns arise regarding this project, which cannot be resolved in discussion with the municipality, a person or party may request that the Minister of the Environment and Climate Change to order a change in the project status and require a higher level of assessment under an individual Environmental Assessment process (referred to as a Part II Order). Reasons must be provided for the request.Requests must be received by the Minister within 30 calendar days of this Notice.

Minister of the Environment and Climate Change

77 Wellesley Street West

11^th Floor, Ferguson Block

Toronto, ON M7A 2T5

-and-

Ministry of the Environment and Climate Change

Environmental Approvals Branch

135 St. Clair Avenue West

1^st Floor

Toronto, ON M4V 1P5

-and-

Engineering Department

Town of South Falls

1 South Falls Road

South Falls, Ont. L0M 2K0

Mon - Fri: 9:00 am - 9:00 pm

Telephone: (519) 222-3300

If there is no request received by May 28, 2014, the Town of South Falls will proceed to design and construction for the biosolids storage lagoons, as presented in the planning documentation.

Please note that ALL personal information included in a Part II Order submission – such as name, address, telephone number and property location – is collected, maintained and disclosed by the Ministry of the Environment and Climate Change for the purpose of transparency and consultation. The information is collected under the authority of the Environmental Assessment Act or is collected and maintained for the purpose of creating a record that is available to the general public as described in s.37 of the Freedom of Information and Protection of Privacy Act. Personal information you submit will become part of a public record that is available to the general public unless you request that your personal information remain confidential. For more information, please contact the ministry’s Freedom of Information and Privacy Coordinator at 416-327-1434.

This Notice issued 27^th April, 2014.

K.J. Brown, P. Eng. Town Engineer, Town of South Falls

SCHEDULE C

1ST MANDATORY PUBLIC CONTACT - PHASE 2

TOWNSHIP OF DARTFORD

CLASS ENVIRONMENTAL ASSESSMENT

WATER SYSTEM AUGMENTATION

PUBLIC COMMENT INVITED

(OR NOTICE OF STUDY COMMENCEMENT)

Map (where applicable)

Population growth and expansion of recreational areas in the south of the Township have placed the Township's water supply system under stress, resulting in water restrictions being imposed last summer. The Township is therefore considering alternative ways in which the water supply may be augmented and have authorized hydrogeological studies to be undertaken.

In accordance with the requirements for Schedule C projects of the Municipal Class Environmental Assessment, the Township is making preliminary study material and plans available for public review.During the week of 8^th to 12^th October, 2014, between the hours of 4:00 p.m. and 8:00 p.m., the public is invited to attend at the Henry Lion Public School, Side Road 15.The Township's consultants will be available to discuss issues and concerns with members of the public.Thereafter, input and comment will be accepted by the consultants until 2^nd November, 2014.

For further information on the project, or on the planning process being followed, consult www.dartfordt.ca/watersystemaugmentation or contact ABC Engineering Limited, 100 Main Street, Huntington, Ont. K0L 1C0, telephone (519)123-1567; attention Ms. Julie Appleby, B.Sc., Chief Hydrogeologist at jappleby@ABC.com

This Notice issued 21st September, 2014.

Reeve, John McKay Township of Dartford

R.R. #l

Dartford, Ontario

SCHEDULE C

2ND MANDATORY PUBLIC CONTACT - PHASE 3

TOWNSHIP OF DARTFORD CLASS ENVIRONMENTAL ASSESSMENT WATER SYSTEM AUGMENTATION NOTICE OF PUBLIC CONSULTATION CENTRE

Map (where applicable)

Recent hydrogeological studies undertaken to consider alternative methods in which the Township's water supply may be augmented to serve the growth in the south end of the Township have now been concluded. In order to overcome seasonal water shortages, the Township is considering the establishment of a recharge system to augment the water supply from the two 1^st Concession wells, using the York River as the water source.

This project is being planned as a Schedule C project under the Municipal Class Environmental Assessment. For further information on this project consult www.dartford.ca/watersystemaugmetation or contact ABC Engineering Limited, 100 Main Street, Huntington, Ont. K0L 1C0, telephone (519)123-1567; attention Ms. Julie Appleby, B.Sc., Chief Hydrogeologist at jappleby@ABC.com

Public Consultation Centre

Time: Open House : 3:00 pm to 6:30 pm

Public Meeting : 7:00 pm

Date: Wednesday 23rd January, 2014 Location: Henry Lion Public School, Side Rd.15

Township of Dartford

Following the public consultation centre, further comments are invited for incorporation into the planning and design of this project and will be received until 15^th February, 2014.For further information, please consult:

Ms. Julie Appleby, Chief Hydrogeologist, ABC Engineering Limited, 100 Main Street, Huntington, Ont.K0L 1C0Telephone (519) 123-4567e-mail japplyby@ABC.com

Subject to comments received as a result of this Notice, the Township plans to proceed with the completion of the Class EA for this project and an Environmental Study Report will be prepared and placed on the public record for a minimum 30 day review period.

This Notice issued 2nd January, 2014.

Reeve John McKay Township of Dartford

R.R. #1 Dartford,ON

e-mail: info@dartford.ca; Phone (519) 234-5678

SCHEDULE C

3RD MANDATORY PUBLIC CONTACT ⋅ PHASE 4

TOWN OF DARTFORD

CLASS ENVIRONMENTAL ASSESSMENT

WATER SYSTEM AUGMENTATION

FIRST CONCESSION RECHARGE SYSTEM

NOTICE OF COMPLETION OF ENVIRONMENTAL STUDY REPORT

In order to augment the water supply in the south of the Township to serve population growth and expansion of tourism and recreational facilities, the Township is proposing to establish a recharge system to augment the aquifer which serves the 1^st Concession wells. This project involves the establishment of a pumping station at Baileys Bluff on the York River, the construction of water supply lines along the 5^th Sideroad and the 1^st Line and the construction of a series of lagoons and trenches along the crest of Dartford Hill, in the 1^st Concession.

Map (where applicable)

The Township has planned this project under Schedule C of the Municipal Class Environmental Assessment. The Environmental Study Report has been completed and by this Notice is being placed in the public record for review and comment. Subject to comments received as a result of this Notice and the receipt of necessary approvals, the Township intends to proceed with the construction of this project in the year of 2014. The estimated cost is $225,000.

The Environmental Study Report is available for review at www.dartford.ca and at the following location(s):

Township Office Resource Centre, YM-YWCA

Township of Dartford 3rd Floor, 123 First Avenue

Township Road 20 Dartford, Ontario

Dartford, Ontario

Mon-Fri: 8:30 am - 4:30 pm Mon-Sat: 9:00 am - 9:00 pm

Telephone: (519) 765-4321 Telephone: (5l9) 456-7123

Further information may be obtained from the Township’s consultants, ABC Engineering Limited, 100 Main Street, Huntington, Ont. K0L lC0. Telephone (519) 123-4567. Attention Ms. Julie Appleby, Chief Hydrogeologist jappleby@ABC.com.

Interested persons should provide written comments to the municipality on the proposal within 30 calendar days from the date of this Notice (INSERT DEADLINE FOR COMMENTS). Comments should be directed to the Town Engineer at Town Hall.

A person or party may request that the Minister of the Environment and Climate Change order a change in the project status and require a higher level of assessment under an individual Environmental Assessment process (referred to as a Part II Order). Reasons must be provided for the request. Copies of the Request Form must be sent to:

Minister of the Environment and Climate Change

77 Wellesley Street West

11th Floor, Ferguson Block

Toronto, ON M7A 2T5

-and-

Ministry of the Environment and Climate Change

Environmental Approvals Branch

135 St. Clair Avenue West

1st Floor

Toronto, ON M4V 1P5

-and-

Township Office Resource Centre

Township of Dartford3rd Floor

Township Road 20

Dartford, Ontario

Mon-Fri: 8:30 a.m - 4:30 pm

If there is no “request received by May 28, 2014", the Township will proceed to carry out design and construction of the recharge system as presented in the planning documentation.

This Notice issued 1^st May, 2014.

Reeve John McKay

Township of Dartford

R.R. #1, Dartford, Ontario

REVISIONS AND ADDENDA TO

ENVIRONMENTAL STUDY REPORT

NOTICE OF FILING OF ADDENDUM

TOWNSHIP OF DARTFORD

CLASS ENVIRONMENTAL ASSESSMENT

WATER SUPPLY AUGMENTATION

FIRST CONCESSION RECHARGE SYSTEM

NOTICE OF FILING OF ADDENDUM

Construction of the First Concession Recharge System commenced in the summer of 2014.The York River Pumping Station and the trunk watermains were completed in late September.Due to unexpected soil conditions at the southerly end of Dartford Hill however, construction of the lagoons and infiltration trenches was halted to allow a review of the design to be undertaken.

An Addendum has now been completed to the Environmental Study Report which was issued 1^st June, 2014.The Addendum contains details of the revised recharge system and the amended construction schedule.Please note that only the changes proposed in the Addendum are open for review.

By this Notice, the Addendum is being placed on the public record for review in accordance with the requirements of the Municipal Class Environmental Assessment.Subject to comments received as a result of this Notice, the Township intends to proceed with the construction of this project in the summer of 2000.The estimated cost is $225,000.

The addendum is available for review at www.dartford.ca and at the following location(s):

Township Office, Resource Centre, YM-YWCA,

Township of Dartford, 3rd Floor, 123 First Avenue,

Township Road 20, Dartford, Ont.

Dartford, Ont.

Mon-Fri: 8:30 am - 4:30 pm Mon-Sat: 9:00 am - 9:00 pm

Telephone: (519) 765-4321 Telephone: (519) 456-7123

Further information may be obtained from the Township's consultants, ABC Engineering Limited, 100 Main Street, Huntington, Ont.K0L 1C0.Telephone (519) 123-4567.Attention Ms. Julie Appleby, Chief Hydrogeologistjappleby@ABC.com

Interested persons should provide written comment to the municipality on the proposal within 30 calendar days from the date of this Notice.Comment should be directed to the Town Engineer at Town Hall.

Minister of the Environment and Climate Change

77 Wellesley Street West

11^th Floor, Ferguson Block

Toronto, ON M7A 2T5

-and-

Ministry of the Environment and Climate Change

Environmental Approvals Branch

135 St. Clair Avenue West

1^st Floor

Toronto, ON M4V 1P5

-and-

Township Office Resource Centre

Township of Dartford3^rd Floor

Township Road 20

Dartford, Ontario

Mon-Fri: 8:30 a.m - 4:30 pm

If there is no “request received by August 31, 2014", the Township will proceed to carry out design and construction of the recharge system as presented in the planning documentation.

This Notice issued 1^st August 2014

Reeve John McKay

Township of Dartford

R.R. #1, Dartford, Ont

COVERING MEMO TO MEO – EAA

To: Environmental Approvals Branch

Ministry of the Environment and Climate Change

MEA.Notices.EAAB@ontario.ca

From: [Name of Proponent]

[Address]

[Study Contact] -[phone]

-[fax]

-[e-mail]

Re: [Name and Location of Project]

Date:

The above-noted project is being carried out in accordance with the Municipal Class EA. Please find enclosed a copy of the following for your files:

Notice of Completion (Schedule B Project)

Notice of Completion of Environmental Study Report (Schedule C Project)

Notice of Filing of Addendum

c.c. Regional EA Planner/Coordinator